Slide 1

Marine Services Management

A comprehensive system for managing marine agency and marine services operations. Covering vessels, voyages, crews, tasks, visas, expenses, invoicing, approvals, and detailed operational and financial reporting with full ERP integration.

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1. Master Data 2. Transactions 3. Reports 4. Approvals
1

Master Data

Define and configure all core data required to manage marine services operations.

  • Companies: Define companies involved in marine operations.
  • Air Lines: Manage airlines used for crew travel.
  • Air Ports: Define airports used in crew transportation.
  • Customs Types: Configure customs transaction types.
  • Visa Status: Define visa processing statuses.
  • Nationalities: Maintain nationalities database for crew members.
  • SeaMen Ranks: Define crew hierarchy and ranks.
  • Port Of Registry: Manage vessel registration ports.
  • Load Types: Define cargo loading categories.
  • Certifications Types: Manage vessel and crew certification types.
  • Entry Reasons: Define reasons for port entry.
  • Rejection Reasons: Define reasons for rejected operations.
  • Vessels Types: Categorize different vessel types.
  • Port Calls: Configure port call types.
  • Steps: Define operational workflow steps.
  • Tasks Places: Define locations where tasks are performed.
  • Tasks: Configure operational tasks.
  • Expenses: Define operational expense types.
  • Documents Types: Manage document classifications.
  • Services: Configure marine services provided to vessels.
  • Hotels: Define hotels used for crew accommodation.
  • Room Types: Manage hotel room categories.
  • Containers Types: Define container types.
  • Marine Services Settings: Configure system operational parameters.
  • Vessels Classification Offices: Register vessel classification authorities.
  • Technicians: Maintain technicians data.
  • Owners: Define vessel owners.
  • Charterers: Register vessel charterers.
  • Captains: Maintain captain profiles.
  • SeaMen: Manage crew members.
  • Agents: Define port agents.
  • Vessels: Register vessels and their specifications.
2

Transactions

Manage daily marine operations including voyages, tasks, expenses, and invoicing.

  • Items Quotations: Create quotations for goods and supplies.
  • Services Quotations: Prepare quotations for marine services.
  • Voyage: Register vessel voyage details.
  • Operations: Manage operational activities during vessel port calls.
  • Operation Invoices: Generate invoices for marine operations.
  • Tasks Distribution: Assign tasks to operational teams.
  • PRO Tasks: Manage governmental procedures tasks.
  • PRO Tasks New: Create new PRO operational requests.
  • Visa Tracking: Track visa procedures for crew members.
  • Tasks Without Operations: Record tasks not linked to operations.
  • Remarks: Record operational notes and comments.
  • Operation Expenses: Register expenses related to vessel operations.
  • PRO Expenses: Record expenses related to government services.
  • Client Credit Note: Issue credit adjustments for clients.
  • Invoices Payments: Record payments received from clients.
  • Operation Expenses Payments: Manage payments for operational expenses.
  • ShipChandler: Manage vessel provisioning services.
  • ShipChandler Returns: Record returned supplies.
3

Reports

Operational and financial reports providing full visibility on marine activities.

  • Letters: Generate official operational letters.
  • Operation Services: Analyze services provided per operation.
  • Companies Services: Monitor services delivered to companies.
  • Agency Transfer: Track agency transfer activities.
  • Operations Tasks: Monitor tasks assigned during operations.
  • Port Reports: Track port movements and vessel activities.
  • Declaration Inquiry: Search declaration information.
  • Temporary Cargo: Track temporary cargo movements.
  • Operations Remarks: Review operational notes.
  • Tasks Schedule: View scheduled operational tasks.
  • PRO Expenses: Review governmental service expenses.
  • Visas Inquiry: Track visa status for crew.
  • Operations Ports: Analyze operations by port.
  • Items Quotations Report: Review item quotations.
  • Transportation: Track crew transportation services.
  • Short Pass: Monitor temporary crew passes.
  • Boat Hire: Track boat rental services.
  • Visas: Monitor visa records.
  • Operation Items: Review items used in operations.
  • Pending Invoices: Identify unpaid invoices.
  • Client Statement: View client financial activity.
  • Crew / Passengers Reports: Monitor crew and passengers.
  • Services Follow Up: Track service performance.
  • Services Invoices: Review services invoices.
  • Items Invoices: Review items invoices.
  • Operations Expenses: Analyze operational costs.
  • Debt Aging: Monitor outstanding receivables.
  • Technicians Clearance: Track technicians clearance procedures.
  • Credit Aging: Analyze credit exposure.
  • ShipChandlers Not Invoiced: Identify unbilled ship supply services.
  • Not Fully Issued Operations: Identify incomplete operations.
  • Operations Invoices Payments: Track invoice payments.
  • Operation Expenses Payments: Monitor expense payments.
  • Vessels Owners Operations: Analyze operations by vessel owner.
4

Approvals

Control and approval workflows for quotations, operations, expenses, and invoices.

  • Items Quotations Approving: Approve item quotations.
  • UnApproving Items Quotations: Cancel approval of item quotations.
  • Approving Services Quotations: Approve service quotations.
  • UnApproving Services Quotations: Cancel approval of service quotations.
  • Closing Operations: Close completed operations.
  • UnClosing Operations: Reopen closed operations.
  • UnApproving Tasks: Cancel approval of operational tasks.
  • UnCompleting Visas: Reopen visa procedures.
  • Approving Operations Invoices: Approve operations invoices.
  • UnApproving Operations Invoices: Cancel approval of invoices.
  • Approving Operations Expenses: Approve operational expenses.
  • UnApproving Operations Expenses: Cancel approval of expenses.