Slide 1

Financial & Accounting Management

Financial & Accounting Management module in BAR ERP is fully integrated with all other operational modules, ensuring seamless data flow and financial accuracy across the entire organization.

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Financial & Accounting Management Module

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1. General Ledger 2. Safes & Banks 3. Fixed Assets
1

General Ledger (GL)

The core of the financial module, providing a complete framework for account structure, journal entries, cost centers, multi-currency operations, and financial reporting.

1.1 Master Data

  • Accounts: Define the main chart of accounts structure.
  • SubAccounts: Create and manage sub-level accounts.
  • Fix Duplicate SubAccounts: Detect and clean repeated accounts.
  • Currency: Manage all currencies used in the ERP.
  • Currency Exchange Rate: Define and update exchange rates.
  • Cost Centers: Assign transactions to departments or projects.
  • Fiscal Year: Create and manage fiscal years.
  • Fiscal Year Period: Divide fiscal year into periods.
  • Budgets: Create and control estimated budgets.

1.2 Transactions

  • Journal Voucher: Record manual financial entries.
  • Branch Debit Transfer: Move balances between branches.
  • Foreign Currency Settlements: Automate currency differences.
  • Repeated JV: Generate recurring entries automatically.

1.3 Reports

  • JV Rep: Detailed reports for all journal vouchers.
  • Accounts Ledger: Ledger view for main accounts.
  • SubAccounts Ledger: Ledger reports for subaccounts.
  • American Journal: Standard accounting journal format.
  • Accounts Trial Balance: Trial balance for main accounts.
  • SubAccounts Trial Balance: Trial balance for subaccounts.
  • User SubAccount Ledger: Filtered ledger per user.
  • SubAccounts Clients: Client subaccounts reporting.
  • SubAccounts Suppliers: Supplier subaccount reporting.
  • Cost Center Statement: Full reporting per cost center.
  • JV Inquiry: Advanced journal voucher inspection tool.

1.4 Financial Statements

  • Balance Sheet: Presents assets, liabilities, and equity at a specific date.
  • Profit & Loss Statement: Measures revenues and expenses for a period.
  • Trading Account: Shows the gross profit from core business operations.
  • Budget Statement: Compares planned vs actual financial performance.
  • Financial Ratios Report: Analytical ratios for evaluating financial health.
  • Cash Flow Statement: Tracks inflows and outflows of cash across activities.
2

Safes & Banks Management

Manage the full cash cycle including safes, banks, checks, deposits, withdrawals, reconciliations, and real-time cash position dashboards.

2.1 Master Data

  • Safes: Define company safes and configure permissions for cash receiving and payments.
  • Banks: Define bank accounts and link them with deposits, withdrawals, and check operations.

2.2 Safe Transactions

  • Safe In: Record cash received into the safe from customers, branches, or other sources.
  • Safe Out: Record cash paid out from the safe such as expenses, payments, or transfers.

2.3 Bank Transactions

  • Bank In: Record cash deposits and cheque deposits into bank accounts.
  • Bank Out: Record cash withdrawals, cheque payments, and bank transfers from accounts.
  • Returned Cheques: Track bounced or rejected cheques.
  • Cheques Binder: Follow up issued cheques and cheque books.
  • Endorsed Cheques: Manage endorsed and transferred cheques.

2.4 Reports & Dashboards

  • Safe In Reports: Detailed reports for all cash-in transactions from safes.
  • Safe Out Reports: Reports for all cash-out operations from safes.
  • Safes Journal: A full journal showing all safe movements and balances.
  • Bank In Rep: Reports for all bank deposit transactions.
  • Bank Out Rep: Reports for all bank withdrawal and payment transactions.
  • Banks Returned Checks: Track bounced or rejected cheques.
  • Banks Checks Binder Rep: Follow up issued cheques and check books.
  • Endorsed Checks: Manage and track endorsed cheques.
  • SubAccount Transactions: View movement details related to specific sub-accounts.
  • Receipts & Payments Journal: Summary of all bank receipts and payments.
  • Banks Balance: Real-time balances of all bank accounts.
  • Safes Balance: Real-time balances of all safes.
  • Check FollowUp: Follow up on cheque status and due dates.
  • Check FollowUp by Date: View cheque follow-up filtered by date.
  • Banks Transactions Inquiry: Search and analyze all bank transactions.
  • Safes & Banks Dashboard: Visual dashboard showing cash flows and balances.
  • Checks Print: Print formatted cheques directly from the system.
3

Fixed Assets Management

Track, depreciate, transfer, and control all company fixed assets with full lifecycle management from acquisition to disposal.

3.1 Master Data

  • Assets Locations: Define and manage physical locations of fixed assets.
  • Assets: Register and categorize all company fixed assets.
  • Expenses: Define expenses related to asset operations and maintenance.

3.2 Transactions

  • Assets Locations Change: Transfer assets between different locations.
  • Assets Sales: Record the sale or disposal of fixed assets.
  • Assets Acquisitions: Register newly purchased or added assets.
  • Depreciations: Calculate and record periodic depreciation for assets.