ERP

1. Main Keys:

  • Accuracy: The provided figures from any system is absolutely crucial mission, The system provide many validation and integrity checks, which insure high quality results and prevent many of the repeated errors can be entered by data entry users.
  • Confidentiality: The system provides secure and flexible access right mechanism into system data. The system used most powerful databases features and the latest data encryption algorithm. The system can provided unlimited users’ roles by separate data access metrics.
  • Audit: The system design allows several patterns for auditing and tracking of recorded data. As standard feature, the system store in all tables (created user, created date, amended user, amended date, etc.).
  • Results: The system helps in increasing organization profit through provided information help decision maker to give right decisions at the right time. It is also powerful tools to provide easy way to analyze the organization results in all aspects. The system helps managers and decision makers to get accurate and fast picture about organization performance and development at any time and from different angles.

2. General Ledger:

  • Chart of account setup with flexible structure contain unlimited levels
  • Cost centers setup with flexible structure contain unlimited levels
  • Unlimited sub-codes setup, e.g. customers, suppliers, employees, banks, etc.
  • Create unlimited number of journal types
  • Simple way to record the journal with a proper control and validation
  • Allocating journal transaction sides to one account or more
  • Allocating journal transaction sides to specific cost centre
  • Allocating journal transaction sides to specific journal
  • Ability of recording description per account level and/or per transaction level
  • Controlling in available work period for transactions insertion or amendment
  • Setup periodical transactions, then trigger insertion for those transaction in regular basis
  • Setup unlimited number of one side journals, then apply transactions upon this setup
  • Ability to create reversal journals
  • Support multi currencies
  • Report for foreign currency exchange differences (profit or loss)
  • Ability of printing journal transaction by different patterns

3. Inventory Management:

  • Setup unlimited number of basic codes (e.g. stores, items, groups, units. Classifications, etc.)
  • Record all inventory transactions (opening balance – Receipt – issue – adjustments – transfer, etc.)
  • Ability to record inventory transactions ( in – out ) per cost center
  • Ability to add new forms for other inventory transactions types such as (damaged items – gifts, samples, etc.)
  • Ability to record inventory transactions with more than unit of measure per item (packet – dozen, etc.) and ability to setup conversion factor between those units
  • Record of stock transfer order
  • Monitor transfer orders unmatched with transfer vouchers
  • Ability to transfer the stock between two stores in different branches
  • Ability to record the stock counting and simultaneously view actual stock difference
  • Ability to specify items kind (stock item / service / product)
  • Fully support barcode reading
  • Ability to record alternative items for one item
  • Ability to create more than unites of measure for one item
  • Ability to setup bill of materials
  • Ability to record & search by Serial No.
  • Review inventory transactions for any period per (store – item – type – negative quantity)
  • Review items balance (quantities & values) and print item card
  • Evaluate the stock with more than price pattern
  • Creating & controlling demand level for all stores
  • Review slow moving items according to preconfigured static days setup per item
  • Fully Supporting of expiry date in recording & reporting
  • Supporting different Pricing policies:
    • First in – first out
    • Floating Average cost
    • Expiry date & Job order Number

4. Accounts Receivable:

  • Adding Unlimited customers & customers classifications
  • Complete customer database ( personal, financial, admin and taxation data )
  • Integrate of all relevant inventory transactions (sales and sales return)
  • Support internal procedures for sales orders, invoices issuance and sales quotations.
  • Invoice issuance support covering one or more issuance voucher
  • Ability to add customer logo in the bill header and redesign invoice form to include part for signatures
  • Issue customers statement (aggregated and details)
  • Monitor credit balance per customer / sales area / classification / sales rep.
  • Review sales per customer / store / sales rep. / classification / sales rep.)
  • Sales analysis (quantities & values) per customer / group / etc.
  • Monthly sales analysis (quantities & values) per item / customers / sales rep / region)
  • Monitor credit aging
  • Review reconciliation between offers, sales orders and issuance orders
  • Monitor items profit
  • Flexible setup of invoices serial
  • Ability to link customer with zone, sales rep. and classification
  • Ability to link customer code to supplier code and dealt with them as one entity
  • Ability to setup payment terms, credit limit and discount policy per customer
  • Ability to setup discount policy per item per customer
  • Special sales prices for customer / group of customers
  • Specify more than one price list, e.g. retail price list, consumer price list
  • Complete data set for sales representative
  • Set of reports about sales rep. (sales, collection and commissions)
  • Define many discount types, fixed %, variable %, fixed amount, variable amount, etc.
  • Supports services (non stock) items sales
  • Supports point of sale ( POS ) interface and POS peripherals
  • Ability to record sales budget
  • Monitor individual items profitability
  • Monitor sales tax
  • Integration with safe box and banks modules
  • Integration with General ledger

5. Accounts Payables:

  • No Limit Of Vendors, You May Use Alpha Or Numeric Characters
  • Entry Of Invoices Against G/L Accounts
  • Accounts Payable Aging Report
  • Select Invoices By Due Date, Vendor, Discount Available
  • Supports Vendor Credit Memos
  • Prints Automated A/P Checks
  • Supports Quick Check Book Entries For Manual Checks
  • Vendor Specific Payment Terms And Computes Discount For Early Payment
  • Allows Automatic Payment Of Invoices That Have Payment Discounts
  • Prints Cash Requirement Report
  • Holds Payment On Disputed Invoices
  • Supports Partial Payment of Invoices
  • Supports A/P Reversals
  • Supports Check Reversals
  • Create New Vendor From Accounts Payable
  • Allows Check Reprints Before Posting
  • Prints Check Register
  • Prints Cash Flow Forecast
  • Reconciles Bank Account

6. Customer Orders:

  • Invoices And Point Of Sale
  • Product/Service Orders And Invoices
  • Create Automatic Orders That Can Be Generated As Often As You Like
  • Prints Down Payment With Check Number On Invoice
  • Modify Order After Payment Has Been Received
  • Supports Return Of Product On a Customer Order
  • Supports On Account, Cash, Credit Card, And Layaway Order Types
  • Supports Manual Invoice Entry
  • Supports Order Fulfillment Tracking
  • Supports Import Of UPS Data
  • Hot Key To Client Call Tracking
  • Modifiable Sales Tax, Shipping Address At Order Entry
  • Modifiable Customer Discount
  • Hot Key To Create New Customers
  • Hot Key To Create New Products
  • Back Order Support
  • Prints Inventory/Warehouse Pick Tickets
  • Product Weight/Freight Support
  • Prints Packing/Shipping Lists
  • Shipping "Via" Printed On Invoice
  • Salesperson Support
  • Supports Auto Open Cash Drawer
  • Select From Multiple Customer Ship-To Addresses
  • Modify Product Descriptions On Each Invoice
  • Track Customer Status And Put Customers On Hold
  • Lot/Serial Number Tracking
  • Customer Specific Pricing
  • Set Prices Based On Cost
  • Adjust Prices By Percentage
  • Sales By Region Report
  • Pre-Printed Invoices Available, Standard Or Back Order Format
  • Customer Credit Limit Support
  • Customer Order Status Report

7. Vendor Orders:

  • Vendor Purchase Orders
  • Automatic Reorders Products That Have Fallen Below Reorder Levels
  • Pre-Printed Purchase Order Forms Available
  • Conversion Of Product Unit Measure From Vendor Unit To Your Sales Unit
  • Conversion Of Vendor Product ID Number To Your Product Number
  • Modifiable Product Cost And Price Field
  • Create New Vendors From Vendor Orders
  • Create New Products From Vendor Orders
  • Vendor Order Status Report

8. Product Receiving:

  • Supports Default Storage Locations
  • Prints Bar Codes For Products Received
  • Create New Products From Receiving
  • Modifiable Product Cost And Price
  • Supports Back Orders At The Time Of Receiving

9. Letter of Credit:

  • Setup and recording of several related expenses types
  • Setup of LC types and related rules and custom categories
  • Allocate custom expenses on items
  • Allocate LC elements expenses on items
  • Summary report by total LC and custom costs
  • Calculate currency factor after adding custom and LC expenses
  • Integration with inventory system
  • Integration with general ledger system

10. Fixed Assets:

  • Fixed assets recording
  • Assets transaction
    • Assets maintenance
    • Asset development (without affect asset life time )
    • Assets development (with increase asset life time)
    • Asset development (without affect asset life time), and depreciate development by separate schedule
    • Decrease assets value
    • Increase assets value
    • Assets disposal
    • Assets sold
    • Assets transfer
  • Monthly depreciation calculation of assets
  • Integration with General ledger system
  • Integration with purchasing system
  • Assets depreciation follow-up report
    • Assets data and locations
    • Monthly depreciation calculation report
    • Accumulated depreciation value report
    • Fixed assets analysis per location / classification and cost center

11. Payroll:

  • Store comprehensive data for employees (financial data, administrative data, personal data, health data, etc.).
  • Unlimited organization structure levels, easy & flexible setup of departments.
  • Compliant with labor law in both the tax and social insurance, flexible to setup rules and percentages (if any) without need of development effort.
  • Easy to configure number of working days, number of working hours, social insurance ceiling limit and many other configurable elements without need of development.
  • Ability to create unlimited number of elements, categorize elements to basic salary, allowances and deductions. Ability to configure element nature (fixed or variable). Ability to setup elements to accept value as Amount (monetary) / Days / Hours, system will automatically convert Days or Hours to monetary equivalent value.
  • Cover employees loan and advanced payment which will be deducted over several months. Monitor loan value and payment period by easy way.
  • Record staff elements by several way, the company can select the most convenient for it .
  • Ability to allocate specific element and applied to one / group of employees / employees in specific department by single entry interface.
  • Cover special and social allowances, easy to setup exemption rules for those allowances.
  • Ability to calculate salaries per department / group of departments / all departments.
  • Ability to integrate with Banks for salary transfer, system support interface with bank using Excel sheet, text file, etc.
  • Ability to establish more than one PAY SLIP, the several pay slips can have several payment intervals. Easy to allocate elements to pay slip.
  • Produce reports on the level of employees, departments, locations (braches), type of contract
  • Print a PAY SLIP for each employee, easy to configure pay slip design.
  • Reports for total monthly salary, in detail level (per employee) and aggregated level (per department).
  • Reports provide comparison between several months to can evaluate payroll changes.
  • Reports, review and monitor specific element / group of elements per month and/or year
  • Produce tax authority and social insurance authority reports, both monthly and annually reports.
  • Produce a report for salaries transferred to Bank
  • Review all employees’ recorded data, ability to export this data into Excel sheet, user can prepare unlimited number of lists concerning employees’ data.
  • Reports monitor staff loans and advanced payment.

12. Personnel :

  • Flexible configuration of official attendance time (arrival and departure time)
  • Flexible configuration of late arrival / early departure rules
  • Flexible configuration of absence rules, ability to configure more than one rule and easy to allocate specific rules to specific employee / department / group of employees.
  • Flexible configuration of overtime rules, easy to allocate such a rule to specific employee / department / group of employees.
  • Flexible configuration of vacation rules, automatic calculation of vacation balance, support several types of vacations (annual, casual, sick, etc.)
  • Support employees working in shift basis, the system cover establishing of different attendance rules per shift.
  • Support establishing of different hours calculation rule per shift
  • Support Integration with wide range of attendance machines, machines work by card, finger print and magnetic strip.
  • Flexible configuration of vacation balance calculation reference (based on hiring date or social insurance starting date).
  • Flexible configuration of remaining vacation balance transfer rules, the remaining balance transfer to next year can be with ceiling number of days, ceiling number with condition to used within first month of next year. Etc.
  • Support several types of leave (annual, casual, maternity sick, Hajj, marriage, etc.)
  • Support manual and automated recording of attendance
  • Record permissions and assignment outside office premises
  • Ability to make manual entry / adjustment on leave balance (upon needs)
  • Recording and print of vacation request
  • Recording and print of annual leave balance report, some companies ask employees to signoff those reports as an evidence for balance correctness.
  • Automatic calculation of balance per employee / department / group of employees, automatic posting (transfer) of remaining balance to next year according to company defined policy.
  • Recording of official holidays
  • Support official holiday replacement for specific employee / department / group of employees upon business needs.
  • Ability to record the staff competence report and any further notes concerning employee.
  • Recording of employee permissions
  • Recording of employee absences
  • Recording of employee penalties
  • Review and amend automatic attendance (upon needs)
  • Integration with Payroll system, ability to post overtime, absence, less time, penalty and other monetary affect elements to payroll.
  • Recording of employees’ allocation to departments and positions. Ability to amend those data upon user authority.
  • Ability to control specific employee data access.
  • Recording of termination date, the employees left the company will be remained into system for historical and reports reasons, but this employee will not be accessible through system functions.
  • Produce reports for attendance per employee / department / group of employees
  • Produce reports on overtime. Less time, lateness and departure early cases, the report can be produced per employee / department / group of employees / group of departments.
  • Produce reports for employee assignments, the reports can be produced per employee / department / group of employees / group of departments.
  • Produce reports for vacation balance, the reports can be produced per employee / department / group of employees / group of departments.
  • Produce reports for permits, absence and penalties, the reports can be produced per employee / department / group of employees / group of departments.

13. Cash Management:

  • Recording of opening balance
  • Recording of cash receipts and cash issuance vouchers
  • Recording of checks vouchers
  • Recording of debit and credit memorandum
  • Ability to setup and work simultaneously with several safe boxes
  • Support bank transfer transactions and foreign exchange transactions
  • Summary and details transactions reports per safe box
  • Annual revenue and expenses analysis
  • Recording of collection plan
  • Details and summary bank account statement
  • Monitor receivable and payable checks
  • Support partial payment
  • View check history
  • Issue invoice cover several sales transactions
  • Ability to automate transactions posting to general ledger module
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